Most people running businesses know how software license compliance can at times be challenging. Add other technologies such as cloud and virtualization to the mix and you will realize that the matter becomes more complex. Talked about in the article here are pitfalls that every shrewd business man needs to know when it comes to software license.
Misuse by employees is part of the reasons why businesses overuse software licenses after they either intentionally or unintentionally fail to comply with license guidelines after installing. The sharing of software copies and use of software that is pirated are some relevant examples that illustrate when employees will at times operate against what the guidelines stipulate. Ensure that all staff refrain from unauthorized software installation if you desire to keep issues at bay.
Virtualization is making inroads in the business world and this isn’t shocking now that it keeps expenses at bare minimum as there is no need to buy new hardware from time to time. Even so, there are usually special terms and conditions when it comes to virtualization of servers. It therefore goes without saying that you need to learn the different virtualization licensing guidelines to avoid any kind of trouble.
It is along the same lines that cloud computing has made license compliance a tricky affair. Cloud computing definitely has its advantages as a business owner but this can also land you in trouble if caution is thrown to the wind. Cloud computing in some way transfers considerable power from the IT team and hands it to the user who’s likely not knowledgeable about licensing restrictions.
According to experts, a good number of workers admit to sharing log in information. This is in real sense not an issue for most vendors as they will allow account sharing as they will only charge resources consumed such as how much space has been used. Other vendors see this as software piracy and you will thus be rubbing them the wrong way with this. Make inquiries about this before employees make a habit out of username/password sharing.
Oversight is an important aspect of business operations and the same goes in this case. It would be good to ensure there is compliance at all times by keeping track of software use. Professionals advice that audits need to be done from time to time so as to identify any mistake way before the vendor.
An ideal method to simplify auditing matters is putting in place a central software repository. Not only will you save time but money as well now that your licenses will be at arm’s reach should an audit come knocking. If you have no idea how to go about this, you will like what software escrow service has to offer. Check this out should you wish to learn more.